# Shared project-file lifecycle exercise

Track a fictional source file from upload decision through reuse and ordinary removal.

Fictional project and intended access. No file is uploaded, collaborator invited or project deleted.

Source: https://aona.ai/resources/guides/shared-ai-projects-confidential-files/
Sources checked: 2026-09-21

| Stage | Example decision | Observation |
| --- | --- | --- |
| Add source | Use synthetic-project-note.txt only | Not uploaded |
| Share context | Owner and one intended collaborator | Access unverified |
| Reuse | Keep the example purpose and version | Untested |
| Retire | Review project and other copies separately | Not performed |

## Review checklist

- [ ] Match the source to the project’s continuing purpose
  Consider later chats and outputs, not only the first request.
- [ ] Verify actual collaborator access
  Use the current product controls and separate-account evidence.
- [ ] Record removal and remaining copies
  Project removal, downloaded outputs and source-system retention are separate questions.

## Included example files

- README.md
- synthetic-project-note.txt
- project-lifecycle.csv
- review-record.md

## Source references

- OpenAI: Projects and chats: https://learn.chatgpt.com/docs/projects (2026-09-21)
- OpenAI: ChatGPT Work security: https://learn.chatgpt.com/docs/enterprise/chatgpt-work-cloud-security (2026-09-21)

Use the worksheet within the relevant legal, contractual and technical scope. It is not a certification or a record of an installed-product test.