A step-by-step onboarding guide for new employees on approved AI tools, security practices, and company AI policies. Includes quick-start guides, do's and don'ts, and a first-week checklist.
Updated March 2026 · 5 guide sections · 8-item first-week checklist · HR & IT ready
New hires bring assumptions about AI use from previous employers. Without explicit AI onboarding, they frequently use AI tools in ways that violate your data policies — not through malice, but because no one explained the rules. New employees are one of the most common sources of AI data incidents in organisations without structured AI onboarding.
Expand each section to view the full guide content. Customise for your organisation's approved tools, contacts, and data policies before distributing to new hires.
Welcome to [Organisation Name]. As part of your onboarding, we want to make sure you understand how we use AI tools responsibly and securely.
Why AI Governance Matters
AI tools are powerful and can significantly enhance your productivity. They also carry real risks if used without care. Our AI policies exist to protect you, our customers, and the organisation — not to restrict your work. Understanding these rules from day one means you can use AI tools with confidence and avoid accidental mistakes that could have serious consequences.
Your Responsibilities as an Employee
These five steps turn the template into an operational onboarding programme that builds a compliance evidence trail from day one.
Aona provides the compliance evidence layer that proves every employee has completed AI onboarding — showing which employees completed training, when, and what they acknowledged. Give your auditors the evidence they need in seconds, not hours.
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