AI System Inventory Template
Build a single source of truth for all AI usage in your organisation. This inventory template helps you catalog AI tools, embedded AI features in SaaS, custom models, automations using LLM APIs, and AI agents - along with the owners, data flows, risk tier, and audit evidence you need.
Recommended inventory fields
Why this template matters
Most AI governance programs fail because they start with policy before discovery. Without a reliable inventory, you cannot enforce controls, assess risk, or answer auditors.
- Reduce Shadow AI risk by tracking what is actually used
- Prioritise controls based on risk tier
- Support audits with repeatable evidence
- Create a governance review cadence that scales
Get all 39 templates in one ZIP
Policies, registers, checklists and rollout plans, ready to customise.
- 46 files (DOCX, XLSX, PPTX)
- 2.0 MB total
- Updated October 2026
- NIST AI RMF · ISO 42001 · EU AI Act aligned
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Want automatic AI discovery?
A template is a good start. Aona AI discovers AI usage across your organisation, maps data flows, and produces audit-ready evidence - continuously.