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Free Template · Discovery

AI System Inventory Template

Build a single source of truth for all AI usage in your organisation. This inventory template helps you catalog AI tools, embedded AI features in SaaS, custom models, automations using LLM APIs, and AI agents - along with the owners, data flows, risk tier, and audit evidence you need.

Recommended inventory fields

Tool / System name
Owner + team
Business purpose + process
Data inputs (types + sources)
Data outputs + destinations
Model/provider (if applicable)
Access + permissions
Risk tier (Low/Med/High/Critical)
Regulatory exposure (GDPR, APRA CPS 234, HIPAA, etc.)
Controls (DLP, approvals, logging)
Monitoring + audit log location
Review cadence + last review date

Why this template matters

Most AI governance programs fail because they start with policy before discovery. Without a reliable inventory, you cannot enforce controls, assess risk, or answer auditors.

  • Reduce Shadow AI risk by tracking what is actually used
  • Prioritise controls based on risk tier
  • Support audits with repeatable evidence
  • Create a governance review cadence that scales
Complete AI governance library

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Every policy, checklist, and playbook a security or GRC team needs to build a defensible AI governance program. One email, one ZIP, ready to adapt.

  • 29 .docx files
  • 1.1 MB total
  • Updated June 2026
  • NIST AI RMF · ISO 42001 · EU AI Act aligned

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