Protect trust in everyday work
A contextual policy response helps a busy team pause before sending supporter or case information to an external AI tool.
Workforce AI Security
AI Governance for Not-for-profits
Workforce AI Security for not-for-profit donor, programme and casework administration.
For not-for-profit IT, privacy, security and programme leaders responsible for employee AI use.
Donor communications
PromptUser or AI agent
Write a thank-you to Hannah Moore (0491 571 804) for donation DN-5000.
Redacted
Identifiers removed
The illustrated identifiers are masked so the request can be reviewed in a safer form before sending.
Protected prompt
Write a thank-you to [REDACTED NAME] ([REDACTED PHONE]) for donation [REDACTED REFERENCE].
Synthetic example
Sensitive content was detected in this illustrated request.
Make limited capacity go further
Practical guardrails and review evidence support useful experimentation without asking staff to memorise every boundary.
Keep human care and judgement central
Aona does not make casework, safeguarding, funding or eligibility decisions; those remain with the organisation.
Workflows
Protect donor and casework details in everyday AI work.
Start with the everyday AI interactions your people already need to complete.
Synthetic example
Draft a thank-you without sharing donor details
Write a thank-you to [REDACTED NAME] ([REDACTED PHONE]) for donation [REDACTED REFERENCE].
ActivityRedacted
- Group
- Not-for-profits
- Data
- Hannah Moore · 0491 571 804 · DN-5000
- Response
- Identifiers removed
Sensitive content was detected in this illustrated request.
Aona is a workforce AI security control, not a case-management system or a substitute for safeguarding, privacy or professional review. Test the tool, endpoint and policy response with synthetic data before deployment. Choose backend hosting and prompt processing separately; confirm the supported configuration and data flow before rollout.
Deployment, on your terms
Your infrastructure. Your processing choice.
Choose where the Aona backend runs, then where Aona processes prompts.
Host the Aona backend
Customer cloud, on-premises or Aona-managed hosting.
Process prompts with Aona
On-device, in your infrastructure or on Aona-managed servers.
Deployment answers
Scope the rollout with the real control boundary.
Confirm the tools, surfaces and data paths that matter before expanding beyond a synthetic test.
View details- 01Discovery
- Endpoint coverage is required for observed workforce AI use. The catalog tracks 10,000+ tools; catalog presence is not an enforcement promise.
- 02Controls
- Configured prompt and file controls apply on supported tool, surface and action combinations. Confirm the exact workflow with a synthetic test.
- 03Deployment
- The browser extension supports Chrome, Edge, Firefox and Safari. The native endpoint app broadens scope, but provider and transport depth differs; IT deploys it on Windows and macOS with its existing tooling.
- 04Review
- Use recorded policy outcomes to support internal review. They are evidence for your process, not an automatic compliance, classification or risk conclusion.
Buyer questions
Answers for the people accountable for workforce AI use.
Illustrated with synthetic data; confirm your workflow before rollout.
Aona tracks more than 10,000 AI tools in its risk catalog, but that discovery breadth does not mean every tool has an available control. The response depends on the tool, surface, action and endpoint. Confirm your required workflows in the evaluation.
On a supported path, the employee receives a clear response before sending. Depending on the configured rule, they may see a block or a prompt to use a redacted version. A hard block does not offer a continue option.
Choose backend hosting separately from Aona prompt processing. Host the backend in your cloud, on your premises or on Aona-managed servers. Process prompts on the user device/on-edge, in your cloud or on-premises, or on Aona-managed servers. Confirm the supported configuration, retention, telemetry and integrations for your rollout; these choices do not change a third-party AI provider’s data handling.
Choose one specific administrative workflow, a group and a simple rule for not-for-profit teams. Use synthetic data to check the experience on the intended tool and endpoint, then expand only after reviewing the results.
They may need different group assignments and information boundaries. Begin with a defined donor, volunteer, casework or programme workflow and test the configured response with synthetic data before wider use.
No. Aona does not make safeguarding, eligibility, funding or casework decisions. The organisation’s human care, safeguarding and professional review processes remain responsible for those decisions.
Resources
Continue the evaluation
Focused evaluation
Start with one donor or casework workflow.
Bring a synthetic example and the information your teams need to protect. We will focus on the employee experience, a realistic rollout scope and evidence your leaders need.
Book a not-for-profit demoDonor communications
- Donor, casework or programme workflow
- Synthetic request and data categories
- Employee response and policy review
- Endpoint scope and rollout next steps
Synthetic example