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Workforce AI Security

Workforce AI Security

Your workforce is using AI. Is it secure? Aona helps you discover Shadow AI on covered endpoints, enforce data guardrails on supported interactions and coach employees to use AI safely.

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OBSERVED COVERAGEA clear view for the team

Synthetic coverage summary for a policy review.

Synthetic example. Validate the client and policy path in scope.

The Aona 3-Pillar Approach

  1. 01

    Discover

    Discover approved and unapproved AI use on covered endpoints. Review tool, team and data-risk information for the supported browser and native-app input paths in your deployment.

    Visibility starts on covered endpoints
  2. 02

    Secure

    Apply configured DLP controls to supported AI interactions. Block or redact sensitive data and enforce acceptable use policies by role, team and tool.

    Real-time controls for supported AI interactions
  3. 03

    Coach

    Explain policy restrictions to employees at the point of use.

    Policy guidance at the point of risk

Works for Everyone

For Employees

Clear Guidance in the Moment

When Aona detects a policy risk, it doesn't just block the action silently. It tells the employee what happened, why the prompt was blocked, and suggests a safe way to accomplish their task, building AI literacy over time.

  • Policy explanations at the point of use
  • Guidance on safer AI use
  • Support for approved tools
For Security Teams

AI visibility and control

Security teams can review AI usage on covered endpoints, policy events and coaching interactions in one dashboard, with evidence to support governance reviews.

  • Observed AI tool inventory
  • Recorded policy actions
  • Security activity reporting

How Workforce AI Security Works

  1. 01

    Deploy the Endpoint

    Discover observed AI use on covered endpoints, including tools not approved by IT. Review adoption by team and tool once the browser plugin or native app is deployed.

  2. 02

    Review Observed AI Use

    Apply data policies to supported AI tools and input paths. Configure blocking or redaction for customer PII, source code and confidential documents, with rules for different teams and data classifications.

  3. 03

    Apply Policy and Coaching

    Apply tool and data policies, with explanations when supported interactions are restricted.

In practice · Australian healthcare

Less Shadow AI.
Measured in practice.

92.8%

fewer Shadow AI prompts in 30 days

Result from one Australian healthcare organisation over 30 days.

“We support the use of new technology, but we needed guardrails to make sure it was happening safely.”

Senior systems and security administrator
Australian healthcare organisation

Read the healthcare story ↗

FAQ

Frequently Asked Questions

What is workforce AI security?
Workforce AI security combines visibility, data protection and policy controls for employees’ AI use. Aona applies these controls through its installed browser plugin and native app.
How does Shadow AI create security risk for employees?
Unapproved AI services may handle or retain company data outside your policies. Discovery helps identify observed use so you can assess the tools and set appropriate controls.
Does Aona block employees from using AI tools?
Aona can approve, restrict or block tools and enforce data policies on supported interactions. Your organisation decides which tools and uses are permitted.
How does Aona help employees use AI safely?
Aona explains policy restrictions at the point of use and provides guidance for safer AI interactions. Security teams can review recorded events and adjust their policies.
How does workforce AI security support compliance?
Workforce AI security supports governance reviews with AI usage records and policy-intervention evidence from covered endpoints. Aona’s templates and reports can support work on APRA CPS 234, the EU AI Act, NIST AI RMF and ISO 42001. The evidence available depends on deployment, logging and retention settings; it does not by itself establish compliance or certification.

Workforce AI security starts with visibility. Explore Aona shadow AI discovery to build an inventory of observed AI use on covered endpoints.

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Secure Employee AI Use

See how employees use AI on covered endpoints, apply supported data guardrails and build safer AI habits from one platform.

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