Review DeepL before sending a document

# DeepL document-route review

Synthetic input only. No file contacts DeepL, invokes an API or performs a translation. Do not replace the example with confidential material until the responsible owner approves the actual service, plan, account and route.

Start with documented-service-categories.csv and authored-meaning-comparison.md. The categories are dated provider statements, not evidence that a particular account is subscribed. The French counterparts are authored examples, not DeepL output.

Use synthetic-translation-input.txt with route-review.csv for a separately authorised manual test. Review the reference label, ten-business-day interval and confirmation trigger. Record actual results; no provider translation quality or endpoint-policy result is supplied.

## Guide and sources

Canonical guide: https://aona.ai/resources/guides/deepl-confidential-document-review/
Source review: 2026-09-21
- DeepL: Privacy policy: https://www.deepl.com/en/privacy
- DeepL: Business data security: https://www.deepl.com/en/pro-data-security

SYNTHETIC TRANSLATION EXAMPLE
Reference: SYNTHETIC_U04_ORDER_A
The fictional delivery window is ten business days after confirmation.
Please retain the reference label when explaining the schedule.
This example contains no customer, employee or confidential company information.

field,record,evidence,owner,status
Exact product and plan,Named Translator Pro proposed for fictional exercise,Actual subscription still requires verification,Fictional IT owner,UNVERIFIED ACCOUNT
Policy categories,Dated free and named Pro handling,See documented-service-categories.csv,Fictional procurement owner,DOCUMENTED POLICY ONLY
Input and route,Synthetic operations note entered manually as text,synthetic-translation-input.txt,Fictional document owner,FICTIONAL DESIGN NOT EXECUTED
Integration or additional recipient,None proposed in this fictional route,No live configuration checked,Fictional IT owner,UNVERIFIED
Output storage and sharing,Review a local copy before further sharing,No translated output created by a provider,Fictional document owner,FICTIONAL DESIGN NOT EXECUTED
Meaning and reference label,Retain reference plus ten business days after confirmation,authored-meaning-comparison.md,Fictional reviewer,AUTHORED ANSWER KEY; PROVIDER UNTESTED

# Fictional translation workflow decision

Scope: synthetic operations note only, with no company or personal information.
Proposed route: manual text entry in the named Translator Pro service, then local review; account and subscription are not verified.
Policy basis: provider categories checked 2026-09-21 in documented-service-categories.csv. This is not a review of an actual contract.
Meaning check: retain SYNTHETIC_U04_ORDER_A, ten business days and the confirmation trigger. See the authored French comparison; no provider output exists.
Illustrative disposition: use only synthetic material while the account and agreement are unresolved. No confidential document is approved by this exercise.
Actual provider translation and endpoint control: UNTESTED.

For a real decision, record the document classes, exact subscribed service/account, agreement evidence, recipients, local copy permissions and accountable owner.

service_category,documented_handling,scope_or_limit,checked_at,source_url
Free Translator and Write,Texts and corrections processed for a limited period to train and improve networks and algorithms,Free-service terms do not allow texts containing personal data; do not extend this category to unspecified API products,2026-09-21,https://www.deepl.com/en/privacy
Translator Pro / API Pro / Write Pro,Temporary storage necessary for contracted service; deletion after complete performance; texts not used to improve service quality,Confirm the actual subscription and applicable agreement; separate copies saved by the user are outside this statement,2026-09-21,https://www.deepl.com/en/privacy
Account creation alone,Creating an account is distinct from subscribing to Pro,Login or company email does not establish Pro handling,2026-09-21,https://www.deepl.com/en/privacy
Other integration or product,No handling conclusion drawn from these categories,Identify the actual service and any additional recipient before use,2026-09-21,https://www.deepl.com/en/privacy

# Authored synthetic translation comparison

These French examples were written for the exercise. They are not DeepL output, a certified translation or a result of an API call.

## English source

Reference: SYNTHETIC_U04_ORDER_A
The fictional delivery window is ten business days after confirmation.
Please retain the reference label when explaining the schedule.

## Intended-meaning counterpart, authored

Référence : SYNTHETIC_U04_ORDER_A
Dans cet exemple fictif, la livraison est prévue dans les dix jours ouvrés suivant la confirmation.
Veuillez conserver cette référence lorsque vous expliquez le calendrier.

## Intentionally changed meaning, authored

La livraison est prévue sous dix jours calendaires à compter d’aujourd’hui.

## Review key

| Fact | Intended counterpart | Changed example |
| --- | --- | --- |
| Reference | SYNTHETIC_U04_ORDER_A retained | Missing |
| Day type | Business days, jours ouvrés | Calendar days, jours calendaires |
| Starting event | Confirmation | Today |

The changed example fails all three checks. This is a constructed answer key, not an observed model failure. An authorised provider test must save its own output and record the actual result. A real contractual translation may need a qualified reviewer and precise definitions of working days.

Guide: https://aona.ai/resources/guides/deepl-confidential-document-review/
Source policy review: 2026-09-21, https://www.deepl.com/en/privacy